Properly planning your time is the best way to be productive without feeling overwhelmed. If time is money, here are some tips to better optimize your working hours.
Use a planner to better organize your work time
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Now is the time to use the planner you received for Christmas: it’s time to open it. To combat overtime, it’s the ideal partner. Indeed, the planner is not just a notebook for jotting down appointments with clients or colleagues. If you don’t have one, you can get the digital version at apprendreexcel.com. You can use it to schedule the times when you will work alone. When you wake up in the morning, write down the various tasks to be done throughout the day in the time slots. By blocking out your goals in advance, you will be more motivated to achieve them.
Shorten your working hours
We have all participated in meetings that seem endless at some point. In the end, we wonder if it was worth it since we sacrificed half of our day without learning anything new. The same goes for your appointments. If you don’t frame them, they can drag on. The best way to optimize your working time is to anticipate! For this, hold short meetings, that is, lasting 30 to 45 minutes at most. This way, you will be forced to get straight to the point. This principle also applies to tasks you need to complete solo. Set yourself a tight deadline: it’s a boost to keep you focused. You will be surprised by your performance within a limited timeframe if you optimize your working time effectively.
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Avoid checking your emails too often and switch to airplane mode
Checking your inbox during working hours has become an addiction for many employees (a total of 28%). This habit is a hindrance to your concentration. To remedy this, you need to impose limits on yourself. Two or three sessions to check your emails throughout the day are already sufficient. You can check your emails once when you arrive at work, a second time during your lunch break, and a third time at the end of your workday. Outside of these three time slots, your inbox becomes a no-go zone. Admittedly, it’s not an easy task, but it’s truly worth it when you see the results on your working time.
Another thing, also switch to airplane mode. Be careful! We’re not asking you to take a plane to fly, but simply to close your email inbox and social media chat sessions such as Facebook or WhatsApp.
Define your priorities
To optimize your working time, you need to be able to distinguish between urgent tasks and those that are not. To do this, make a list to identify them. Even if it seems tedious, this strategy allows you to see those tasks that deserve your attention at the moment and those that you can postpone.